Webinterface

• 1: Editing Files (Simultaneously)
• 2: Further Functionality
• 3: Organising Files and Folders
• 4: Sharing Files and Folders

With the web interface, you can access your data anywhere via web browser. No matter whether you want to upload, download, edit, delete or share data or whether you want to work on a file with several people at the same time - in the web interface, you can use all the advantages of sciebo.

1 - Editing Files (Simultaneously)

Editing Files

1. Click on the file name to open the editor. Depending on the type of document (text, presentation or spreadsheet) you will be taken directly to the appropriate editor.
2. Edit the file. General information on how to use the editor can be found under “File > Help”. Changes are automatically saved temporarily.
3. To return to the file overview, click on the folder symbol in the upper menu bar of the editor. The file will be saved again.

Editing Files Simultaneously

In the web interface, you can edit files together with other sciebo users of your institution. The prerequisite is that the file is shared with all of them and that the appropriate editing rights have been assigned. Simultaneous editing offers simultaneous access to text, presentation and spreadsheet documents, a review function (visual marking of edited elements), a comment function, and a chat function.

Notes on Simultaneous Editing

• Unfortunately, simultaneous editing is currently not possible with persons from other universities or guest accounts.
• A co-edited document is only synchronised via the client when you close the editor.
• Simultaneous editing may only be carried out via the web interface. Parallel editing via the desktop client leads to conflicts when saving.
• The undo/redo function cannot be used.

The number of users currently editing the document is displayed at the top right of the control bar. Click on the user symbol to find out the names of the persons editing the document.

2 - Further Functionality

In the header of the webinterface of Sciebo you can find different. Here you can find informormation on each of these apps.

Files

Here you can manage your files. Further information you can find here:

• Organising Files and Folders
• Editing Files (Simultaneously)
• Sharing Files and Folders

Photos

Here you can upload anf manage your photos.

Activity

Here you can see the activity of your Sciebo-Account. The list of file changes is generated automatically.

Contacts

Here you can create and manage personal contancts.

Calendar

Add envents to this calandar. You can import calander data. If you are already using a digital calendar, it can usually export its calendar data. The file that is created in this way can be imported into the calendar app.

Notes

In the Notes app you can format and organise your thoughts with Markdown, a popular and simple rich text format.

Deck

Deck is a visual project management tool. For further information click here

Announcments

Here you can find important announcements from the sciebo-team.

Polls

Create and share polls.

Forms

Create and share forms. Here you can create very intrecate forms and share them even with people that are not Sciebo-users!

Help

Here you get to this page.

Tasks

Manage your todos in this application!

Overleaf

Sciebo hosts its own overleaf instance. For more information click here

3 - Organising Files and Folders

Creating, Renaming & Moving Files & Folders

Creating Files & Folders

1. Click on the “+” symbol in the upper menu bar.
2. Select “Folder” or the type of file you want to create.
3. Name the file or folder.
4. Press the Enter key. A new file or folder is created. (New files are opened directly in edit mode.)

Renaming Files & Folders

1. Click on the three dots next to the file and select “Rename”.
2. Enter a new name and press the Enter key.

Moving Files & Folders

Move Individual Files/Folders

1. Click on the three dots next to the file or folder you want to move and select “Cut”.
2. Go to the folder where you want to insert the file/folder.
3. Click on the “paste” symbol that appears in the top menu bar next to the “+” sign. The file/folder is now inserted.

Move Several Files/Folders

1. Select the files/folders you want to move by checking the boxes on the corresponding icons.
2. Click on the “cut” icon that appears in the top menu bar.
3. Go to the folder where you want to insert the files/folders.
4. Click on the “paste” symbol that appears in the top menu bar next to the “+” sign. The files/folders are now inserted.

Up- & Downloading Files & Folders

Uploading Files

1. Select “Upload” under “+”.
2. Select one or more files and click “Open”. Alternatively you can drag and drop the file(s) from your PC into the browser window.
3. The loading bar shows the upload progress.

Uploading Folders

1. Entire folders can be uploaded via drag and drop. To do this, drag the folder(s) from your PC into the browser window. (Uploading via the “+” symbol currently only works with Chrome).
2. The loading bar shows the upload progress.

Downloading Files & Folders

Download Individual Files/Folders

1. Click on the three dots next to the file/folder and select “Download”.
2. Decide where the file/folder will be saved on your computer.
3. When saving folders, a zip file is created which you must unzip before opening.

Download Several Files/Folders

1. Select the files/folders you want to download by checking the boxes on the folder/file icon.
2. Click on the “Download” icon that appears in the top menu bar.
3. The download will be a zip file.

Deleting & Restoring Files & Folders

Deleting Files & Folders

Deleted files/folders remain in your trash bin for at least 1 week before they are permanently deleted. You can view the trash bin under “Deleted files” in the left menu.

Delete Individual Files/Folders

1. Click on the three dots next to the file/folder and select “Delete”.
2. The file or folder is moved to the trash.

Delete Several Files/Folders

1. Select the files/folders you want to delete by checking the boxes on the file/folder icon.
2. Click on the “Delete” icon that appears in the top menu bar.
3. The files/folders are moved to the trash.

Removing Files & Folders Shared with You

If you no longer need a file/folder that has been shared with you, you can delete the share. The file/folder is removed from your sciebo account, but remains with the owner.

1. Click on the three dots next to the file/folder and select “Unshare”.
2. The file/folder is removed from your sciebo account. It is not moved to the trash, but remains listed under “Shared with you”. Here you can accept the share again if needed.

Restoring Files & Folders

Restore Individual Files/Folders

1. Open the trash bin by clicking “Deleted Files” in the left menu.
2. Click on the “Restore” icon next to the file/folder you want to restore.
3. The file/folder will be restored to the location where it was last saved.

Restore Several Files/Folders

1. Open the trash bin by clicking “Deleted Files” in the left menu.
2. Select the files/folders you want to restore by checking the boxes on the file/folder icon.
3. Click on the “Restore” icon that appears in the top menu bar.
4. The files/folders will be restored to the location where they were last saved.

4 - Sharing Files and Folders

Sharing Files & Folders with Other Users

Sharing with Other Users

1. Click the head icon next to the item you want to share. You can share both, individual files and folders.
2. The share menu opens on the right.

3. In the text box, enter the name of the person with whom you wish to share your data, following the principle “last name, first name”. Select the person from the list that appears.

4. Decide what rights the person will have regarding the file or folder you shared. The write permissions include “create”, “edit” and “delete”. We recommend that you disable the sharing permission (“can share”). You can change the rights at any time.

5. You can delete the share by clicking on […] icon next to the person’s name and choose option “delete share”.

Sharing Files & Folders via Link

Sharing via Link

1. Click the head icon next to the item you want to share. You can share both individual files and folders.
2. The share menu opens on the right.
3. Click on the “+” symbol near “Public Links” this would create a public link.

4. Decide which permissions people who access the file or folder via the link will have. Click on […] on symbol, choose the “Freigabelink anpassen” option, update the relevant permissions and approve by clicking “update share link”.

Optional: Set a password to protect your data from unauthorised access.

Optional: Set an expiry date to protect your data from unauthorised access.

Adding Files & Folders Shared by Link

If other users share data with you via link, you can add the shared files/folders to your own sciebo account.

1. Open the link and, if necessary, enter the password with which the link is protected.
2. Click on […]-Symbol.
3. Enter your sciebo-ID with the server address (e.g. user1@instance.de@instance.sciebo.de) in the “Hinfpgen zu Ihrer Nextcloud” input field and click on the arrow to the right of the field.

4. You will be forwarded to the sciebo login page. Log in with your sciebo identification.
5. The link is now displayed as “Remote Sharing” in a pop-up window. You may need to re-enter the password that protects the link. Then confirm the receipt by clicking on “Accept”.
6. The files/folders will now be added to your account.